Track Recurring Costs and Subscription Renewals
A monthly service charge or an annual subscription can be overlooked when its details sit in separate files. I can build a custom app from your Excel and Google Sheets lists, bringing the service, billing period, owner and expected payment together and highlighting renewals that need a decision.
Keep renewal and cancellation deadlines separate
A licence’s renewal date may differ from the deadline for giving cancellation notice. We store both dates alongside the billing period, currency and person responsible. The owner records whether to continue, change the plan or close the service. When the next period’s price changes, the previous price stays intact rather than rewriting earlier costs.
Show services awaiting a decision in the first panel
A subscription record and upcoming decision dates make a useful first version that your team can try quickly. We check the date calculations with a monthly service and an annual licence, then add reminders or budget summaries if needed. Contracts stay linked to the record and cancelled subscriptions are archived. Cancelling an account with the provider requires a separate integration.
Frequently Asked Questions
Can monthly and annual subscriptions share one list?
Yes. We keep the actual payment period separate from a calculated monthly equivalent, so estimated monthly cost is not confused with cash due that month.
Will a price increase change earlier costs?
We use period-specific prices. The earlier amount remains unchanged, while the new price applies only from its agreed effective period.
Discuss your workflow
Describe your workflow on the contact page. Explore other examples of custom web apps for your team.
Related services
How do I work?
Work-hour packages
Tell me about your website and what you need on WhatsApp or by phone; we agree on a work block of somewhere between 5 and 40 hours and I start doing what is needed. What you get is not a calendar window — it is net working hours spent directly on your business. I can use 40 hours working three days straight, or deliberately spread it out and finish it over a year — whatever the work calls for. I do not spend my time estimating how long something will take, I spend it doing the work; every hour I spend has a lasting result on your site. We keep going for as long as you find it useful.
Why not monthly?
Is 40 hours a week?
On a fixed monthly fee both sides are watching the wrong thing: you watch a fixed cost, the other side watches how many more contracts like this they can line up. Working by the hour puts us both in front of the same thing — the real value of the work that got done. I know not having an upfront answer to "how much will this cost in total?" is the natural cost of this model. But instead of paying a fixed fee for months to a setup that is not producing results, you only pay for the qualified time spent on your work — and you see exactly where that time went, start to finish. That is why my clients keep coming back.