Source: https://oguzerol.com/en/contract-renewal-tracking-app/ [ View full size](https://oguzerol.com/gorseller/hizmet-kapaklari/sozlesme-yenileme-takip-uygulamasi-webapp-v1-en.webp) # Contract Renewal and Owner Tracking App [Oğuz Erol](https://oguzerol.com/en/about-me/) | 4 min read Putting a contract expiry date in a calendar does not by itself ensure that someone makes the renewal decision. I build an application that identifies the review owner, the target decision date and the relevant document version. Reminders, recommendations and approvals remain separate events within one record. This service focuses on reviewing a contract and recording the responsible decision, rather than tracking subscription payments. The application does not interpret legal obligations. Your authorised people confirm the dates and action rules taken from each agreement. ## Example: CT-18 still awaits a decision The fictional illustration uses contract **CT-18**, ending on **31 October**. Its internal review target is **10 October**, with **Ece** responsible. An initial review notification on **1 October** does not change the status from **decision pending**. Sending a reminder is not the same as renewing the contract. The 10 October date is this example’s internal target, not a universal notice or termination deadline. Any deadline defined by the agreement is stored separately. An internal review target and a contractual action deadline should not be combined into one ambiguous date field. ## Keep the decision evidence together When Ece opens the record, she can see the current document, previous notes and the decision required. Options such as renew, renegotiate or allow expiry are adapted to your process. If a recommendation requires approval, the application does not turn it directly into a completed decision. Communicating externally can be another recorded action with its own evidence. If the owner is unavailable, an authorised substitute or manager can be identified. A revised document does not erase the previous version, and its dates may need checking again. A new contract term preserves the previous term’s decision history. A failed reminder is visible; it neither counts as a decision nor disappears without explanation. ## When a spreadsheet and calendar are enough A small number of agreements with one decision owner may be manageable with a table and calendar. An existing contract management tool may also meet the need. Custom development becomes useful when departments, document versions and approval steps must follow your own combined rules. Automatically guessing applicable deadlines is not a default part of this service. ## Making the scope testable I start with a de-identified example of your current file or screen and the roles of the people using it. The written scope defines where each field comes from, who can change it and where the result goes. I test owner absence, a revised document and a failed reminder. No notification status should mark CT-18 as renewed without the separately authorised decision and action. The scope also covers exports, the backup approach and who handles failures. We review the first version against one real workflow before planning further connections. ## Frequently Asked Questions ### Does a reminder automatically renew the contract? No. This workflow does not automatically renew or sign an agreement. Review, decision and any external action are recorded separately, with the required authority defined at each step. ### Is the same notice period used for every contract? No. Expiry, internal review and agreement-specific action dates are separate. The illustrated dates are not legal advice or a standard notice period. ### Can document access be restricted? Yes. Seeing an assigned task or date need not grant permission to download the contract. Restricted documents must also be protected when someone attempts to open a direct file link. ## Discuss your workflow To see who changed a contract date or decision note, explore [record change history](https://oguzerol.com/en/record-change-history/). Explore [custom web applications for your team](https://oguzerol.com/en/custom-web-apps-for-your-team/) or [contact me](https://oguzerol.com/en/contact/) with an example of the process you want to improve. [Back to top ↑](https://oguzerol.com/en/contract-renewal-tracking-app/#icerik) ## You may also find these useful [Contract Version Comparison | What Changed?What changed in the contract that came back from the other party? A line-by-line diff report, explained in plain language. Not legal advice.](https://oguzerol.com/en/contract-version-comparison/)[Remind the Right Person About Upcoming PaymentsBuild a reminder workflow around your Excel or Google Sheets payment list, with owners, revised due dates, remaining amounts and delivery records.](https://oguzerol.com/en/payment-due-date-reminder-app/)[Document Approval and E-Signature Workflow SetupLeave request, purchase request, contract sign-off — no more paper circling the office. A digital chain where who approved and who's holding it up is visible.](https://oguzerol.com/en/document-approval-and-e-signature-workflow-setup/) [Browse all articles →](https://oguzerol.com/en/articles/) WHAT YOU CAN ASK FOR ## How do I work? Work-hour packages Tell me about your business and what you need on WhatsApp or by phone; we agree on **a work block of somewhere between 5 and 40 hours** and I start doing what is needed. What you get is not a calendar window — it is net working hours spent directly on your business. I can use 40 hours working three days straight, or deliberately spread it out and finish it over a year — whatever the work calls for. I do not spend my time estimating how long something will take, I spend it doing the work; every hour I spend leaves a lasting result in your business. We keep going for as long as you find it useful. WORK BLOCKS ## Why not monthly? Is 40 hours a week? On a fixed monthly fee both sides are watching the wrong thing: you watch a fixed cost, the other side watches how many more contracts like this they can line up. Working by the hour puts us both in front of the same thing — the real value of the work that got done. I know not having an upfront answer to "how much will this cost in total?" is the natural cost of this model. But instead of paying a fixed fee for months to a setup that is not producing results, you only pay for the qualified time spent on your work — and you see exactly where that time went, start to finish. That is why my clients keep coming back. 5hours300€ + VAT60€ per hour[Choose this block](https://wa.me/905496546489?text=Hi%2C%20I%27d%20like%20info%20about%20the%205-hour%20work%20block.) 10hours500€ + VAT50€ per hour[Choose this block](https://wa.me/905496546489?text=Hi%2C%20I%27d%20like%20info%20about%20the%2010-hour%20work%20block.) 20hours800€ + VAT40€ per hour[Choose this block](https://wa.me/905496546489?text=Hi%2C%20I%27d%20like%20info%20about%20the%2020-hour%20work%20block.) 40hours1,400€ + VAT35€ per hour[Choose this block](https://wa.me/905496546489?text=Hi%2C%20I%27d%20like%20info%20about%20the%2040-hour%20work%20block.)